Labour Party Alumni Network 

The Labour Party Alumni Network is an initiative for ex-Labour Party Staff and associated individuals to share their past knowledge and experience with the Labour Party. 

The Labour Party Alumni Network consists of around 250 individuals who will meet separately or in smaller collectives to help the Labour Party conduct its business. 

Being part of the network is voluntary and you are able to stop being part of the network at any time. 

What personal data do we collect? 

We shall be processing the following personal data: 

• First name, surname, email address, phone number(s); 

• Region you’re based in and your most recent title at the Labour Party; 

• The year you started working for or with the Labour Party and the year that ended; 

• Publicly available information on social media or Companies House; 

• Information you post on Labour Party Alumni Network social networking or communications groups such as LinkedIn or WhatsApp; 

• Language and behaviour of yourself within the public domain such as social media posts (X, Meta platforms, YouTube etc.); 

• Further information and opinions you share in conversations and communications with us which may or may not be recorded; 

• If applicable, information about you given to us by other people or participants of the Labour Party Alumni Network; 

• If applicable, information about your use of our information systems and IT assets; and 

• If applicable, photographs and videos including images recorded using CCTV. 

We may also collect, store and use the “special categories” of more sensitive personal information including: 

• Political opinion and possibly trade union membership you have or have had in the past; 

• Information about your health and medical conditions for health and safety reporting purposes; 

• Information about your physical or mental health and any medical or health conditions, including whether or not you have a disability for which the organisation needs to make reasonable adjustments; 

• Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief; 

• Details of trade union membership; and 

• Criminal records information. 

Where do we get your personal data? 

We may collect personal data in a variety of ways and at a variety of times throughout our interactions with you. We refer to “direct data collection” when data is collected directly from you and we refer to “indirect data collection” when the data is not collected directly from you. Here is the list of ways we will collect your personal data from you: 

• From yourself via the Labour Party Alumni Network online form you have completed (direct data collection); 

• From yourself via email, telephone or face to face communications we have with you (direct data collection); 

• From yourself via an online survey or questionnaire you have completed which you have found online or that we have sent you (direct data collection); 

• From an individual who reminded us of you and the work you did for the party in the past (indirect data collection); and 

• If relevant at any time, from publicly available websites including, but not limited to, professional registration sites, social media sites, company websites, news outlets, and online publications etc. (indirect data collection); 

What do we use your personal data for and what is our lawful basis for using it? 

We will use your personal data for the following purposes and on the following lawful bases.  

Purpose for using personal data	Lawful basis for using
To enable you to apply to the Labour Party Alumni Network and for us to contact you about your application.	The lawful basis we shall be relying on is the legitimate interest of the Data Controller in accordance with UK GDPR Article 6.1(f).
To reach out to you to ask if you are interested in being part of the Labour Party Alumni Network when we have gained your personal data from someone else.
So we are able to review your eligibility to be being part of the Labour Party Alumni Network. This may include performing due diligence checks for ethical, safeguarding and security issues that may be of relevance.	The lawful basis we shall be relying on is the legitimate interest of the Data Controller in accordance with UK GDPR Article 6.1(f). And, The lawful basis we shall be relying on where processing is necessary in order to protect the vital interests of yourself or of another natural person is in accordance with UK GDPR Article 6.1(d). Special categories of personal data used for the purpose of Substantial Public Interest under UK GDPR Article 9.2(g) in line with Schedule 1, Part 2, Paragraph 22 Political Parties of the Data Protection Act 2018.
As part of continuous due diligence we may use your information to compare your information, against information about you shared with us, where you have been asked to leave staff employment, or suspended or expelled from the Labour Party as a Labour Party Member, or rejected for volunteering in other areas of the Labour Party. This may result in us asking you to leave the Labour Party Alumni Network.
To inform a central database of all Labour Party Alumni members which will be accessed by individuals who may want to find you where you have a particular experience, expertise or skillset and then make contact with you to understand if you’re interest in providing help or assistance.	The lawful basis we shall be relying on is the legitimate interest of the Data Controller in accordance with UK GDPR Article 6.1(f).
For the management of internal alumni communications, provision and maintenance of IT systems and office equipment if you are provided these, and equipment allocation record-keeping if you are provided equipment.
If applicable, sharing your details with travel providers for making travel arrangements on your behalf.
To send you surveys, questionnaires, webforms and emails to understand your thinking upon any particular topic and to inform you of updates and opportunities to get involved.
Monitoring your use of Labour’s information technology and communications systems (including personal devices connected to Labour managed networks) and the information they contain, including network traffic and usage data, for purposes that may include systems maintenance, security, compliance with legal requirements and implementation of internal policies and procedures and to enforce our policies and help protect against unauthorised access or data leakage.
To identify personal data and take relevant action upon submission of a data subject rights request.	Compliance with a legal obligation under UK GDPR Article 6.1(c). The legal obligation is the UK General Data Protection Regulation to uphold your data protection rights. Special categories of personal data used for the purpose stated will be under UK GDPR Article 9.2(g).
To be able to assess any impact on individuals of a data breach involving personal data held on Labour Party systems or on third party systems.
To help protect an individual from neglect or physical, mental or emotional harm, or protect the physical, mental or emotional well-being of an individual.	Use of the personal data is necessary to protect the vital interests of an individual or individuals in accordance with UK GDPR Article 6.1(d). Special categories of personal data used for the purpose of Substantial Public Interest (Preventing or detecting unlawful acts; Protecting the public; Regulatory requirements) under UK GDPR Article 9.2(g).
To deal with legal claims and ongoing litigation cases.	Compliance with a legal obligation under UK GDPR Article 6.1(c). The legal obligation is the UK General Data Protection Regulation to uphold your data protection rights. Special categories of personal data used for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity under UK GDPR Article 9.2(f).

If you have interacted with Labour in a different way and if you expected to see something different to the list above, you can access all of our privacy notices by clicking here. If it is still not there, feel free to get in touch as mentioned below. 

Who do we share your personal data with? 

Any data shared with the below categories of recipients is the minimum necessary for the task they have been instructed to carry out on our behalf or in conjunction with us. Each category of recipient is subject to review by the Data Protection Team to make sure they have the right methods in place for keeping your personal data secure. 

Where the sharing of personal data is within the context of a product or service being supplied under contract to Labour, a Data Processing Agreement, in accordance with GDPR Article 28 is put in place. This makes sure the supplier cannot use your personal data outside of the list of uses above. 

Within the purposes of using your personal data, as listed above, we will share your personal data with the following: 

1. Pre-approved digital communications and storage providers; 

2. Pre-approved online survey, questionnaire or web-form platform providers; 

3. Any department or unit within the National Labour Party where they are interacting with someone in the alumni; 

4. Any Constituency Labour Party (CLP) or Labour Candidate or MP’s office (all of which are separate data controllers although this Privacy Notice will be relevant for any work you do with or for them); and 

5. Any Labour Party members of staff, volunteers or specialist volunteers who may be working with you. 

There may be scenarios where we are subject to a legal obligation to disclose or share your personal data, such as with law enforcement agencies, regulatory bodies or public authorities in order to prevent or detect crime, or prove we have adhered to their request. We will only ever disclose your personal data to these third parties to the extent we are required to do so by law. 

Data sharing with a third-party organisation that is not a supplier of a product or service to Labour does not occur unless there is a legal obligation or sound lawful purpose for such sharing.  For any such sharing we put a Data Sharing Agreement in place between Labour and the third-party containing specific information in accordance with the Information Commissioner’s Office ‘Data sharing code of practice’.  

In all circumstances, the unlawful and unauthorised sharing of copies of personal data in which the Labour Party is the data controller is expressly prohibited. Any unauthorised sharing of Labour Party data is classified as a data breach which we will record and report to the ICO as required. 

How long will we keep your personal data? 

We only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

 In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.  

Once you are no longer a part of the Labour Party Alumni Network we will delete and securely destroy your personal information within 5 years (an election cycle) of the time you left. 

What are your rights and how can you express them? 

To understand your data privacy rights and to submit a rights request, the best way to do so is by visiting the ‘YOUR RIGHTS’ page on our website which you can get to by clicking here. 

How can you complain about our use your personal data? 

The best way to make a complaint is by visiting our page on ‘HOW TO MAKE A DATA PROTECTION COMPLAINT’ which you can access by clicking here.  

How can you contact us about this privacy notice? 

If you have any questions about the information in this privacy notice, then you can contact the Data Protection Team via email using [email protected] or by post within a letter to: 

Labour Statutory Data Protection Officer 

The Labour Party, Southworks, 20 Rushworth Street, United Kingdom, SE1 0SS 

When was this privacy notice last updated? 

We may update this notice (and any supplemental privacy notice), from time to time as shown below. We will notify you of the changes where required by applicable law to do so. 

Last modified: 24 February 2025.