What personal data do we collect? 

We shall be collecting and using the following personal data: 

• First name, surname, email address, phone number(s), social media handles, employer; 

• Your journalistic history and organisations you represent or have represented in the past; 

• If relevant, your line manager and peers within the organisation you work for (as we have interacted with them whilst working with you specifically); 

• Publicly available information on websites or Companies House; 

• Language and behaviour of yourself within the public domain such as social media posts (X, Meta platforms, YouTube etc.); 

• Passport information and other relevant proof of identity documentation as required; 

• Further information you provide us in interviews, conversations and communications with us which may or may not be recorded; 

• Recordings, photographs, images and videos recorded within a press interview you are conducting we are (and you may be) recording; 

• Dietary requirements and any accessibility requirements you may have; and 

• Opinions about you from sources known to Labour or any previously recorded notes about you and your conduct as a journalist. 

Where do we get your personal data? 

We may collect personal data in a variety of ways and at a variety of times throughout our interactions with you. We refer to “direct data collection” when data is collected directly from you and we refer to “indirect data collection” when the data is not collected directly from you. Here is the list of ways we will collect your personal data from you: 

• From your employer or an individual you employ to make contact with us on your behalf (indirect data collection); 

• From yourself via email, telephone or face to face communications we have with you (direct data collection); 

• From an individual who recommended you to us or has relevant information about you, who may include, but is not limited to, other journalists, MPs, Labour, Labour Staff, Labour Candidates, Labour member, volunteers, Specialist Volunteers or members of a trade union (indirect data collection); 

• From publicly available press releases and broadcast media where you can be identified as being involved (e.g. written the article, edited the broadcast, or produced a segment etc.) (indirect data collection); 

• We may collect Personal Data that you manifestly choose to make public, including via social media (to the extent that you choose to make your profile publicly visible) (indirect data collection). 

What do we use your personal data for and what is our lawful basis for using it? 

We will use your personal data for the following purposes and on the following lawful bases.  

Purpose for using personal data	Lawful basis for using
To contact you or your office about any journalistic activities you may be involved in with Labour or any Labour representatives.	The lawful basis we shall be relying on is the legitimate interest of the Data Controller in accordance with UK GDPR Article 6.1(f).
To set up meetings and interviews with you which may or may not be recorded and to agree questions you will ask and topics of conversation within any interviews you conduct with MPs, candidates or other parts of Labour.
To provide you with official responses from Labour about journalistic stories you are working on.
To provide you with information about topics of discussion, an agenda or further information Labour has been made privy to which may be relevant to a journalistic story.
To discuss with you or your office or representatives about information you have had printed or broadcast in any medium pertaining to any part of the Labour Party.
To invite you to cover events Labour is hosting as a journalist or as a guest at a relevant event.
To manage you as “Press” at any given event you attend which may mean lanyards and name badges identifying you and/or your work place on them. This may allow you a different level of access to locations managed by Labour at any given time.
To pre-record interviews and broadcast segments with you.
To log and re-use any articles, blogs, social media posts, television broadcasts and any other public facing media which you have produced or created.
To request information from you about a story you may be working on before, during and after a story has been made public.
To maintain a list of journalist and press contacts which Labour will use to make contact with you at any given time.
To identify personal data and take relevant action upon submission of a data subject rights request.	Compliance with a legal obligation under UK GDPR Article 6.1(c). The legal obligation is the UK General Data Protection Regulation to uphold your data protection rights. Special categories of personal data used for the purpose of Substantial Public Interest (Preventing or detecting unlawful acts; Protecting the public; Regulatory requirements) under UK GDPR Article 9.2(g).
To be able to assess any impact on individuals of a data breach involving personal data held on Labour Party systems or on third party systems.
To help protect an individual from neglect or physical, mental or emotional harm, or protect the physical, mental or emotional well-being of an individual.	Use of the personal data is necessary to protect the vital interests of an individual or individuals in accordance with UK GDPR Article 6.1(d). Special categories of personal data used for the purpose of Substantial Public Interest (Preventing or detecting unlawful acts; Protecting the public; Regulatory requirements) under UK GDPR Article 9.2(g).
To deal with legal claims and ongoing litigation cases.	Compliance with a legal obligation under UK GDPR Article 6.1(c). The legal obligation is the UK General Data Protection Regulation to uphold your data protection rights. Special categories of personal data used for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity under UK GDPR Article 9.2(f).

If you have interacted with Labour in a different way and if you expected to see something different to the list above, you can access all of our privacy notices by clicking here. If it is still not there, feel free to get in touch as mentioned below. 

Who do we share your personal data with? 

Any data shared with the below categories of recipients is the minimum necessary for the task they have been instructed to carry out on our behalf or in conjunction with us. Each category of recipient is subject to review by the Data Protection Team to make sure they have the right methods in place for keeping your personal data secure. 

Where the sharing of personal data is within the context of a product or service being supplied under contract to Labour, a Data Processing Agreement, in accordance with GDPR Article 28 is put in place. This makes sure the supplier cannot use your personal data outside of the list of uses above. 

Within the purposes of using your personal data, as listed above, we will share your personal data with the following: 

1. Pre-approved digital communications and storage providers; 

2. Where relevant, a Constituency Labour Party (CLP) or Labour Candidate or MP or their office (all of which are separate data controllers although this Privacy Notice will be relevant for any work you do with or for them); 

3. To other parties which you may have requested for us to pass on your contact details; 

4. Any relevant socialist societies or affiliated organisations which you have an interest and it is applicable to pass on your contact details; 

5. If relevant, venues, hotels, travel companies and any other concierge services;  

6. If relevant and agreed by you, media organisations which may include news media and journalists who represent specific and relevant views; and 

7. If relevant and agreed by you and them, celebrities, charities, charitable causes or individuals and/or their families which have the possibility of being positively impacted from your contact or the story you propose to write or broadcast. 

There may be scenarios where we are subject to a legal obligation to disclose or share your personal data, such as with law enforcement agencies, regulatory bodies or public authorities in order to prevent or detect crime, or prove we have adhered to their request. We will only ever disclose your personal data to these third parties to the extent we are required to do so by law. 

In all circumstances, the unlawful and unauthorised sharing of copies of personal data in which the Labour Party is the data controller is expressly prohibited. Any unauthorised sharing of Labour Party data is classified as a data breach which we will record and report to the ICO as required. 

How long will we keep your personal data? 

We only retain your personal data for as long as necessary to fulfil the purposes we collected it for. 

 In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.  

Once you indicate to us that you no longer wish for us to hold any personal data of you that is not in the public domain we shall deletion this information within one month.  

Where images and videos have been published by us are in the public domain, or contain other data subject’s whose personal data we are obliged to retain, we may not be able to remove or delete your personal data but will make sure not to re-use your personal data in any future publications or broadcasts. 

Where you are no longer interacting with us after a previous engagement or communications with us we will delete your personal data during our data base reviews of journalist and press contacts conducted during parliamentary cycles (every 5 years). 

What are your rights and how can you express them? 

To understand your data privacy rights and to submit a rights request, the best way to do so is by visiting the ‘YOUR RIGHTS’ page on our website which you can get to by clicking here. 

How can you complain about our use your personal data? 

The best way to make a complaint is by visiting our page on ‘HOW TO MAKE A DATA PROTECTION COMPLAINT’ which you can access by clicking here.  

How can you contact us about this privacy notice? 

If you have any questions about the information in this privacy notice, then you can contact the Data Protection Team via email using [email protected] or by post within a letter to: 

Labour Statutory Data Protection Officer 

The Labour Party, Southworks, 20 Rushworth Street, United Kingdom, SE1 0SS 

When was this privacy notice last updated? 

We may update this notice (and any supplemental privacy notice), from time to time as shown below. We will notify you of the changes where required by applicable law to do so. 

Last modified: 25 February 2025.